Business systems studio · Warsaw / EU

Systems yourbusinessruns on.

We design and build websites, CRM and ERP around one specific process. Fast, because we work with AI. Solid, because every change passes tests and a human review.

Prototype7 days
Pilot on your data2–4 wks
Data and serversin the EU
01 — Services

Four things we do really well.

WEB01 / 04

Websites & landings

A page that leads to one decision: an enquiry, a booking, a purchase. Fast, multilingual, ready for SEO.

  • A sales argument, not a stack of blocks
  • Sub-second loads, green Core Web Vitals
  • Forms wired straight into your CRM
from1 500 €
CRM02 / 04

CRM for your process

From enquiry to next action. No lead gets lost, and everyone knows what to do today.

  • Pipeline, stages, tasks and reminders
  • Roles and access per department
  • Telegram, WhatsApp and email in one window
from4 000 €
ERP03 / 04

ERP & operations

Inventory, orders, settlements, payouts. Stock on the shelf and stock available are two different numbers — and the system knows it.

  • History of every change
  • Settlements and documents
  • Migration from Excel without chaos
from8 000 €
AI04 / 04

Automation & AI

Rules where rules are enough. AI where it truly saves hours — always with a human in control.

  • Import and normalise data from many sources
  • Reply drafts for approval
  • AI cost budget agreed upfront
from1 000 €
02 — Case study

A platform handling thousands of jobs and candidates.

Recruitment platform · EU · 2025–2026

A recruitment agency ran on spreadsheets, several messengers and the team's memory. We built one platform: job offers from 20+ sources, chats in one window, a candidate pipeline and settlements.

Problem

Job offers in 20+ formats, conversations across four messengers, manual copy-pasting.

Solution

AI extracts and normalises offers, a human approves. One inbox, one candidate card, clear stages.

Outcome

The team works in one system instead of ten tabs. A new data source is connected in an hour, not a week.

20+data sources integrated
5 900offers processed by AI
330API endpoints
6AI providers with fallback

Modules

AI offer importOmnichannel inboxCandidate pipelineGeo-filtered searchSettlements & payoutsRoles & org structureTeam password vaultPartner portalCustom design system
03 — Process

No magic quotes. Stages you can sign off.

01

Discovery

1–2 days

A conversation about the process, its exceptions and numbers. We find where time and money leak today.

02

Specification

3–5 days

A short spec: roles, data, statuses, one complete scenario. Fixed price and scope.

03

Prototype

7 days

A clickable prototype on realistic data. You see the system before paying for all of it.

04

Pilot

2–4 wks

A working version on your data, with your team. Acceptance on concrete cases, not impressions.

05

Launch & care

ongoing

Rollout, training, backups, monitoring. We grow the system as the company grows.

04 — Principles

AI accelerates. Engineering guarantees.

You own the code

Repository, server access and documentation belong to you. No hostage situations.

Data in the EU

Servers and databases in the European Union, a DPA, GDPR from day one.

Tests before launch

Every key scenario has a test. Deploys come with a backup and a way back.

Scope changes without drama

Every change gets a price and a date before we start. You know what you pay for.

Technologies we work withNext.jsReactTypeScriptPostgreSQLSupabasePHPCloudflareStripeClaudeTelegram APIWhatsApp API
05 — Working together

A project to start, care for years.

Care & development

from 300 € / month

Monitoring, backups, fixes and new features within an agreed hour budget. No hunting for a developer from scratch.

Net prices, indicative. You get an exact quote after discovery — free of charge.

06 — FAQ

Questions we hear most

Why not an off-the-shelf CRM for 15 € a month?

If it fits your process, take it — we'll tell you so. We build when ready-made tools force your team into workarounds, a spreadsheet on the side and manual copying.

How long does a project take?

Landing: 1–2 weeks. CRM: 3–6 weeks to pilot. ERP: from 6 weeks, in stages. You always see a prototype after about 7 days.

What if AI writes bad code?

AI writes faster, but nothing reaches production without tests, review and acceptance on your data. A human is accountable, not a model.

Can I start small?

Yes. We usually start with one process, such as handling enquiries, and grow the system once it starts paying off.

Let's start

Tell us how your company works.

A 30-minute call. You leave with a process map and an honest answer on whether a system makes sense.

Write to us → info@melnyczuk.eu

We reply within 24 hours on business days. EN · PL · UA